Sure, you are quitting that job for a valid reason. Everyone knows why you have to leave including your immediate superior and the company’s human resources department. The big question is how do you resign from a job without actually severing the personal ties with the company and ensuring that you would get a good reference in the event that you would be needing it. Here are some tips when resigning from a job.
Make sure that even before the effective date of your resignation, you are ready to bring all your personal belongings at home with you. Of course, leave all company properties behind even those that you think are trivial items. Highly-sensitive documents should be left to your superiors or the officer-in-charge. If you have a computer at your office desk, delete all your email messages as well as personal files from it. Just do not forget to take note of all the contact information of all the people you would still need to get in touch with even if you are no longer working with them.
When writing your resignation letter, it is always best to keep it direct to the point. Sincerely expressing your gratitude for the opportunity given to you, the reason why you are resigning and when would that be effective is more than enough. If you have failed working relationships with some of your colleagues or with your manager, remember to just keep it to yourself and never put that into writing. No matter how reasonable you are, that letter would be kept in your employment file. If future employers would need a reference from your previous employments, you have to make sure that your employment file would present a positive impression of yourself. There is no point venting out, you are leaving the company anyway plus stating anything negative in your letter would surely backfire.
Notify in Advance
Remember that to maintain a good relationship with the company, you are to make sure that its operations remain undisrupted even if you are resigning. That is why it is best to inform the company in advance, if you need to leave permanently. The standard for most companies is a 2 weeks notice. This is to give them time to find you a replacement. Without your replacement and you have already left the company, then a considerable amount of work would be left undone. In turn, others that rely on the work you should have completed would be affected as well or others would be working on the double because no one has taken over your post yet.
If you really need to resign soon, ask before turning in that letter. If it is not possible, then work with your immediate superior as to what other things can be done, so you can attend to whatever your reason is for resigning. Maybe a leave may do, a change of schedule or working from home would work. Doing these things would reflect on you as being very professional. With this impression, even when you are no longer connected with the company, it would definitely work to your advantage without noticing it.
Write a Formal Letter
As mentioned earlier, your resignation letter would be included in your employment file. Again, make sure that the overall tone of your letter is positive and the letter itself is direct to the point. Doing this would ensure you that even when you have already left a company, it is still working on your favor just because of that resignation letter.
Also, make sure that you address it to your immediate superior. Some employees think that it is better to address it to the manager or the human resources director. In most cases, if not all, companies require resigning employees to address the resignation letter to their immediate supervisor. The reason behind this is hierarchical protocol. Like in reporting for a certain concern, you do not want to bypass your immediate supervisor. If you address the letter to your supervisor, it is then his or her duty to cascade it to the manager or the the human resources director, whatever the company’s organizational structure is.
These are just some of the tips that you may want to follow when resigning from your job. The key is always remember that even if you are soon to sever your ties with your employer, you must uphold the value of being professional. Having a replacement job that offers a higher salary does not mean you have to be insensitive and irresponsible towards the company that you are resigning from. Professionally, your past employer will be give your future employer a positive feedback about you. Personally, you are not only gaining the respect of the people you worked for, but also their trust. Also, any person’s career can be very unpredictable. A time may come that you might need to go back to one of your previous employers and you have to make sure that they are ready to hire you back.